Top 4 PDF Scanner for Windows

In the past, businesses had to rely on fax machines or overnight courier services to send each other physical copies of important documents. Today, not only can you scan and email documents to others, but you can also convert them into a searchable format. People also export to PDF for several reasons.

It's a great way to share documents with other people, whether it's a single-page PDF that you created for a class project or a large PDF with 100 pages for a Project proposal. This post looks at some of the best PDF scanner apps for Windows, and you can choose the most appropriate one from those tools.

Keeping track of receipts, bank checks, bills, forms, and other essential documents can be a hassle. However, with the advent of PDF scanner software, it becomes a lot easier to turn your paper documents into digital files that can be easily accessed from any device. Digital format is also best in terms of presenting and protecting your documents. Moreover, saving documents as PDF files take up less space and make it easier to look for specific information.

If you search the internet for PDF document scanner software, you will probably find many to choose from both paid and free. But finding the best amongst all is difficult. Here in this article, we will walk you through the top 4 free PDF scanner app.

1. WPS

WPS is the most advanced and the best PDF scanner app for Windows that will make sure that you get the best results. This scanner also offers PDF scanner OCR meaning that the image that has been created as a result of scanning can also be used for the OCR functionality. This PDF scanner free download software is easy to use with multiple settings and intuitive features to help you produce quality PDF files within minutes.

Pros:

Functions range from simple to the most advanced.Scan the PDF and perform the OCR function to change the image to an editable file. OCR text recognition and conversion of multilingual documents.

Cons:

Cannot embed video files while creating PDFs

When it comes to scanning PDF in Windows, you need software that can connect with the scanner. Since we are talking about digitization, and nothing else but a scanner can be used, the list software does a great job.

Once scanned, you can choose to save the document into the pictures folder and then to anywhere you want. Each software has its own characteristics so that you may choose accordingly.

2. Adobe Acrobat

Adobe Acrobat has tools that allow you to scan pages and add them to a single PDF file. The software connects directly with the scanner and then offers a range of options for scanning the document.

It also includes an OCR tool that creates searchable text in the document. Besides scanning a document, this application also lets you read PDF files, add comments, highlight text, and get signatures.

Pros:

Easily scan multiple documents into one single PDF file

Digitalization of documents can be accomplished through Scan & OCR features

Edit PDF files across devices

Flatten a PDF in Adobe

Cons:

Too complex for simple use

Most features are behind the paywall

3. Windows Fax and Scan

It's a classic software built into Windows that can both Fax and Scan. It is typically used when you must scan a document and send it over Fax. However, it is equally good to scan and save it as a PDF file on the computer.

The software offers Fax and Scan as two separate features. While the software offers the option to manage all faxes like Emails and Scans, it can also keep copies of the scanned documents and send them over email or fax or print as PDF.

Pros:

Integrate with Fax and Scan machines

Best free PDF scanner app

Create PDF documents with quality and paper size options

Complete PDF file management solution

Cons:

Too many steps to create a PDFOld interface

4. Windows Scan App

Microsoft offers a modern app—Windows Scan App, and if you have a scanner, you can easily scan documents and pictures.

The biggest advantage is that it is purely a scanner application, unlike the classical app. It offers color modes, the option to connect with multiple scanners, set default save location, and more.

Pros:

Scan both sides with the auto-crop option

Grayscale scanning

Page Size support

Cons:

No option to organize files

Scanning multiple pages of a document is a problem

Recommendation: Best PDF Scannner on Windows PC 

Those tools mentioned above make you capable of scanning papers and exporting them in PDF. Occasionally, some mistakes need to be corrected on PDFs or need to add more contents to enrich them. Under this circumstance, you need a competent editor that provides editing tools. WPS PDF Editor is a nice choice for Windows users. Whether you want to rotate, split, or merge PDF, it can offer editing tools all the same. Also, its OCR feature gives you the ability to edit the contents in PDF straightforwardly. You can even delete the unnecessary parts or add page numbers to PDF to make it easier to read.